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Administrative Assistant

What we are looking for

We’re seeking a strategic, solution-oriented administrative assistant to join our team! If you thrive in a dynamic environment and enjoy supporting visionary leaders, this role could be perfect for you.

 

In this position, you’ll work closely with our CEO, managing his calendar, emails, and tasks to help him stay organized and focused on his ambitious goals. You’ll also support our COO, providing essential administrative assistance to streamline processes and contribute to our company’s growth.

 

If you’re ready to bring your organizational skills and problem-solving mindset to a growing team, we’d love to hear from you!

Company Overview

karmadharma is a creative agency that helps enterprising organizations who want to do better in the world, do better. (We also put this into action and try very hard to do better every day!)

Because when do-gooders do good, the returns for all will be extraordinary.

Our clientele is growing, and we have a need for a creative, energetic, efficient and highly adaptable Account strategist to join our eclectic team of do-gooders. 

We need you to

  • Schedule Management: Manage and maintain executives’ schedules, coordinating meetings, appointments, and travel arrangements.
  • Email & Correspondence: Oversee executives’ emails, prioritize urgent matters, and ensure timely responses.
  • Event Coordination: Organize logistics for events, workshops, and other activities, including booking venues, arranging catering, and setting up equipment.
  • General Administrative Support: Handle office duties, manage special projects, and support the onboarding of new employees by preparing welcome packages, organizing orientations, and setting up workspaces.
  • Primary Contact Point: Act as the main contact for internal and external inquiries, providing information and assistance.
  • Document Preparation: Assist in preparing and distributing documents, presentations, and reports for meetings.
  • Office Supplies & Vendor Management: Monitor and maintain office supplies, replenish stock as needed, and liaise with vendors for procurement.
  • Process Improvement: Identify opportunities to enhance workflow and implement efficiency-boosting measures.
  • Research Support: Conduct research and gather information to assist executive decision-making.
  • Confidentiality: Maintain discretion in handling sensitive and confidential materials.

We need your

  • Proven experience as an administrative assistant, ideally within a marketing agency or related industry.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Exceptional attention to detail and commitment to high-quality work.
  • Please share your answer to this question at the end of your application: Describe a challenge you’ve turned into a learning experience—big or small!
  • Excellent interpersonal and communication skills, both written and verbal.
  • A proactive mindset with the ability to anticipate needs and take initiative.
  • Experience with calendar management, email correspondence, and document preparation.
  • Proficiency in Microsoft Office Suite, Google Workspace, and other relevant software.

Your know-how

  • Ability to work independently and collaboratively within a team.
  • Adaptability and flexibility to manage changing priorities.
  • Professionalism, integrity, calm and a positive attitude.
  • Fluency in both French and English.

We offer

  • A permanent, full-time position.
  • Flexible schedule and remote work options.
  • The Ottawa office is located in the Westboro district, close to services.
  • Montreal: Coworking space available
  • Competitive salary based on experience and qualifications.
  • Benefits package and a Group Registered Savings Plan (GRSP).
  • Unlimited time off.

Please submit a resume with a portfolio that showcases the required responsibilities and skill sets above. 

Only those whose skills and qualifications closely match the requirements of this position will be contacted

 

karmadharma is an equal opportunity employer. Inclusivity is at the heart of our values and we believe that diverse perspectives and experiences create a more creative and better world. We are committed to providing equal employment opportunities to all individuals regardless of their race, ethnicity, gender identity, sexual orientation, age, religion, disability, or any characteristics that make us unique. We welcome and encourage applicants from all backgrounds to apply for this position and join our team. We look forward to hearing from you!

We can’t wait to meet you!

SUBMIT YOUR RESUME

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